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By Gabrielle Taylor · Last updated 2026-07-01

Onboarding

Welcome to PennSIVE!


New employees should be aware of the following as you are beginning your journey:

  • Workday@Penn
  • Penn card registration
  • 0365 Email set up
  • Request Building access
  • Computer for use
  • Listserv Communications
    • myHR, Wednesdays, bi-weekly, 3 Things
    • Newsletters
    • Brown Bag Sessions
    • Penn Competency Library
  • HR provides access to software needed for your projects
  • Connect with your Faculty for Workday Trainings
    • CITI Certifications Training
    • HIPPA
  • Benefit Enrollments
    • Benefits/Insurance Plans: Healthcare, Financial Security, Wellbeing, Retirement
    • Penn Cobalt
    • Penn Employee Assistance Program
    • Public Service Loan Forgiveness


HR will provide you with instructions for Penn Card registration + pickup, request security access, and provide a computer for use.

PMACS, our academic computer specialists with Penn Medicine, will be responsible for aligning your device with the Penn network and more.


Administrative Departments

Each department has its own set of administrative people who can assist as a further step beyond the lab coordinator. Email is below for contact:

GGEB Administrative Contact:
Eli Elliott (Students): Eli.Elliott (at) pennmedicine.upenn.edu
For international student information, the GGEB department will work with visa coordinators to assist with questions.

PSOM/DBEI Administrative Contact:
Marissa Fox (Analyst, Faculty, Students): mfox (at) pennmedicine.upenn.edu

CPUP Administrative Contact:
Regina Medlock (Medical Students): medlock (at) pennmedicine.upenn.edu


Our Human Resources Team

Milly Luciano
HR Manager
Division of Biostatistics Epidemiology and Informatics.
Milly.Luciano (at) pennmedicine.upenn.edu

Niamate B. Leeper (Nee-Ya-Met)
Assistant HR Manager
Department of Biostatistics, Epidemiology & Informatics
Niamate.Leeper (at) Pennmedicine.upenn.edu

Marissa Fox
Associate Director
Division of Biostatistics Epidemiology and Informatics.
mfox (at) pennmedicine.upenn.edu


Computing

PMACS Help Desk

PMACS (Penn Medicine Academic Computing Services)

  • Provides access to Global Protect VPN at Penn
  • Research Applications
  • Web Hosting Services
  • Database Hosting Services
  • Network Connection
  • Printer set up
  • Computer/Desktop Set up
  • Software Installations

For Cluster Access please use the request form in our administrative folder on Box.

Printing in the Lab

10.156.159.189 is the IP Address for the printer. To set up access, you must first connect to the VPN, then add the printer via the printing settings on your device.
To find your scanned items from the Printer please see your U:Drive folder. It can be accessed via the small icon.

ISC BOX Storage Upgrades needed?

Up to 5TB are provided. Email ISC to request storage at help (at) isc.upenn.edu

ADOBE Licenses

For Faculty and Staff, Adobe licenses are active and included. More here on ISC’s webpage.

For Students, postdocs, and others the following offer can be requested for purchase: PowerPDF

Adobe access can also be requested for Adobe Acrobat and Illustrator needs to make posters.


Slack

You will be added to our slack by faculty and/or the PennSIVE coordinator.

Important Slack Channels:

#general
#computing
#happyactivities
#papers
#lunch
#weeklymeet
#conferences
#tea-time
#code
#schedule


PennSIVE Outlook calendars

You will be provided access to each of our Outlook calendars. Please use for reserving spaces for small group meetings, as well as indicating out of office and our lab events.

  • Fishbowl C013A: group space for reservation
  • PennSIVE D004: touchdown space for reservation
  • PennSIVE Events: To add ongoings of the lab
  • PennSIVE Lounge: Lounge space for reservation if needed
  • PennSIVE PTO/OOO: please add your away time


Conference Room Request

Please use this link to search availability for your desired room.

Reach out to your administrative coordinator for finalized room reservations.


Our People: PennSIVE

Please see highlights on our information on people: where we have continuous and live updates

  • Director
  • Associate Directors
  • Research Staff
  • Students
  • Alumni


Please see the Conference/Travel and General Admin pages, in addition to our full SOP document on Box, for more on conference planning, guest and visitors, catering, concur reimbursements, and interviews/exits.