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By Gabrielle Taylor · Last updated 2026-03-11

Conference/Travel

Conference Attendance Requests

Please include the following with email requests to the PennSIVE Coordinator.

  • Conference Registration requests/ deadlines
  • Accounts to charge + approval
  • Forms if needed
  • Usernames
  • Personal Contact
  • Other factors like virtual, in-person, sessions, or general preferences


CONCUR Reimbursements/ Travel Request

  • Penn’s report submission deadline in Concur is 60 days.

  • Expense Delegate

    • Please visit this website
    • Click on “Profile” in the upper Log in using your PennKey- then click on “Profile Settings”.
    • Look to your left and you will see the heading “Expense Settings”. Under “Expense Settings,” click on “Expense Delegates”. Click on the “Add” button. Type “vgtaylor”. Gabrielle’s the current center coordinators name should appear. Click on name and email address. Click on all three of the boxes and then click the “Save” button.

  • Travel Arranger

    • Using the same instructions as expense delegate: go through each step and make sure you check the box “Can book travel for me” then click the save button.


Rules For Reimbursements

  • Can you stay one night before? Yes
  • Can you stay one night after?
    • Domestic: No you cannot stay over the date of the conference and seek to get reimbursed. If your last session is in the morning than you would leave that afternoon for example.
    • Yes, for international travel: however, please get documentation from of conference.
  • Flight destinations
    • Price justification will be needed for any flights with airport destinations not in your home city.
    • We can provide a return trip to your home city, but may not be able to arrange travel further for any additional trips booked while doing a business trip.
  • Uber/Lyft Receipts: below $75 no longer requires a receipt (no questions there)


Poster Printing

  1. Option 1: Email David Hampel at posters@slidemakers.net please include-
  2. Poster size:
  3. Material:
  4. Delivery date: ~48 hour turnaround
  5. Name:
  6. Org: PennSIVE, University of Pennsylvania
  7. Delivery address: Richards Building Basement Tower D Suite 001, 3700 Hamilton Walk, Philadelphia PA, 19104

  8. Please include your telephone contact & cc’ PI for the payment confirmation. Administration person will be standing by for invoice!

  9. Option 2: Biotech Commons (on-campus)

  10. 2 business days and/ or 5 business days pickup/delivery- please see
  11. Fill out this form with all the corresponding information for printing